University Archives and Special Collections
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Transferring Office Files to the University Archives
What Has Archival Value?
Preparing Boxes
Identifying Restricted and Confidential Material
Transfer Request Forms
Shipment of Materials

Transfer Request Forms

Every transfer of records MUST be accompanied by a University Archives Records Transmittal form, with a complete listing of contents (box titles only). In most cases, however, it is advisable to include an inventory of folder titles as well, as it makes it easier for your office and Archives staff to identify records when information is needed from the files in the future.

Under NO circumstances will records be accepted in the Archives without a properly completed Transmittal form.

The original and one copy of the Records Transmittal form and any additional contents list should accompany the material to the Archives. Your office should keep one or more copies, as needed for reference use. A copy of the Transmittal form will be signed by the Archivist and returned to your office to acknowledge receipt.

Download a copy of the Records Transmittal Form as a Word Document (26 KB)

Download a copy of the Records Transmittal Form as a PDF Document (79 KB)

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The University Archives and Special Collections is a unit of
Scott Memorial Library, Thomas Jefferson University
1020 Walnut Street · Philadelphia, PA 19107
215-503-8097 / 215-503-2477

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