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Identifying Restricted and Confidential Material
Your office is responsible for identifying sensitive or confidential material within your files. Examples of such material include:
Note: Improper release of confidential information could have legal ramifications for the University and staff involved. By clearly identifying confidential materials at the time of transfer in the appropriate place on the Transmittal form, you help the Archives apply its policies and procedures for restricted materials as described below.
It is the policy of the Archives to deny access to official University records to any researcher from outside of the transferring office unless
If only partial contents of individual files are confidential or restricted, this material should be removed from the file and placed in a folder with the same label as the original. (If the contents of an entire folder are restricted, remove the entire folder.) The new folders should be marked "RESTRICTED" and placed together at the end of the material being transferred. Boxes containing restricted material should be so labeled.
The University Archives and Special Collections is a unit of
Scott Memorial Library, Thomas Jefferson University
1020 Walnut Street · Philadelphia, PA 19107
215-503-8097 / 215-503-2477
Ask an Archivist
Please send comments about this page to Michael Angelo (Michael.Angelo@jefferson.edu).
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