Office of Research Administration
       Professional Development

Office of Research Administration Courses are open to all Jeffersonians. Space is limited; advance registration is required.

Below are all the courses currently being offered by Office of Research Administration.

JEFFTRIAL - Kyle.Conner@jefferson.edu will offer regularly scheduled Q/A times from 1-2pm on Fridays through the coming months in the IRB conference room.

COMMUNITY OF SCIENCE/PIVOT is a research tool to identify grants and other funding opportunities. It is especially helpful in collating NON-FEDERAL funds. Visit the Pivot homepage and click "Sign Up." After setting up your account, feel free to try out the advanced search tools or consult training materials. Please contact Gary.Kaplan@jefferson.edu if you have any problems using Pivot or you'd just like some tips for crafting better searches. Gary invites anyone to make an appointment to come to his office if they would like hands-on assistance.

Jump to an upcoming month:
April 2014 | May 2014 | June 2014 | July 2014 | August 2014 | September 2014

April 2014

DADG Departmental Administrators' Discussion Group
Instructors: ORA Staff; Susan K. Stearsman
Date: 4/24/2014
Time: 10:00am – 11:30am
Location: BLSB 105
(Register for this workshop)

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May 2014

Shipping Training
Instructor: Sue Gotta, MS
Date: 5/5/2014
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 55th edition. An exam is given at the end of the course.

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 5/12/2014
Time: 10:00am – 12:15pm
Location: 1622 Edison
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

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June 2014

Shipping Training
Instructor: Sue Gotta, MS
Date: 6/4/2014
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 55th edition. An exam is given at the end of the course.

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 6/17/2014
Time: 10:00am – 12:15pm
Location: 1622 Edison
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

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July 2014

Shipping Training
Instructor: Sue Gotta, MS
Date: 7/18/2014
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 55th edition. An exam is given at the end of the course.

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 7/23/2014
Time: 10:00am – 12:15pm
Location: 1622 Edison
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

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August 2014

Shipping Training
Instructor: Sue Gotta, MS
Date: 8/11/2014
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 55th edition. An exam is given at the end of the course.

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 8/21/2014
Time: 10:00am – 12:15pm
Location: 1622 Edison
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

 Top of Page

September 2014

Shipping Training
Instructor: Sue Gotta, MS
Date: 9/17/2014
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 55th edition. An exam is given at the end of the course.

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 9/19/2014
Time: 10:00am – 12:15pm
Location: 1622 Edison
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

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Online Courses (always available)

R101W Research Administration Fundamentals for Research Administrators
Location: Online
(Register for this workshop)
(ten modules)
*REQUIRED for new hires.
This ten module self directed learning opportunity provides an overview of best practices to administer sponsored research at Thomas Jefferson University. The lessons offer tools to get started as an administrator of a sponsored project. The course begins with an introduction to the Office of Research Administration (which, optionally, may be accomplished in person - register for R100), and other useful TJU resources for administrators. The lessons will also cover Account Establishment, Advance Accounts, the Monthly Expense Review, Effort Reporting, Continuation Awards and Closeout as well as other topics.

R102W Research Adminstration Fundamentals for Principal Investigators and Faculty
Location: Online
(Register for this workshop)
An overview of best practices to conduct sponsored research at Thomas Jefferson University with an emphasis on the activities related to the Office of Research Administration (module creators).
Also, an introduction to the people and departments throughout TJU which facilitate research.

R102W Research Administration Fundamentals for Principal Investigators & Faculty
Location: Online
(Register for this workshop)
(one module)
Principal Investigators and Faculty will review their general responsibility to conduct ethical sponsored projects, and discover which resources are available to assist them to fulfill research responsibilities at TJU, and how to access these resources.
Researchers completing this self directed learning module will know that certain sponsored research activities are regulated, what the regulations are, and the reasons for these regulations. The emphasis of the module is management of finances and property, the areas of expertise of the Office of Research Administration.

R103W Research Adminstration Fundamentals for Laboratory Staff
Location: Online
(Register for this workshop)
An overview of best practices for personnel working on research at Thomas Jefferson University
and an introduction to the people and departments who are here to facilitate your use of these practices.

R103W Research Adminstration Fundamentals for Technical Staff
Location: Online
(Register for this workshop)
(one module)
Staff working in technical roles on sponsored projects will understand their general responsibility to conduct ethical sponsored projects, know what resources are available to assist them to fulfill these responsibilities at TJU, and be able to describe their specific grant or contract after completing this self directed learning module.

R106W Introduction to Animal Use for New PI's and Technical Staff
Location: Online
(Register for this workshop)
A bried overview of the information and contacts needed by anyone new to working with animal research subjects at Jefferson.

R120W Cash Collection
Location: Online
(Register for this workshop)
A video presentation about invoicing sponsored programs which are governed by contracts.

R127W Electronic Effort Certification
Location: Online
(Register for this workshop)
Electronic effort reporting provides the means to verify that salaries and wages charged to sponsored awards accurately reflect the effort devoted. Learn how to use this system effortlessly.

R128W Purpose Codes
Location: Online
(Register for this workshop)
This course will provide the fundamentals needed to ensure accuracy when assigning a purpose code to a sponsored project. After reviewing the course material, the student should understand how and why TJU utilizes the code and be able to appropriately classify a sponsored project.

R201W Subawards Versus Consultants
Location: Online
(Register for this workshop)
Learn when to classify someone not on your staff working in research as a consultant, and when that work is considered a subaward. This course will cover subawards vs consultants from time of application through to account establishment and the paperwork associated with each.

R202W Cost Transfers
Location: Online
(Register for this workshop)
Learn how to avoid the need for cost transfers, and, if needed, to do them properly. Cost transfers are often the subject of attention by auditors.

R204 Transferring A Grant
Location: Online
(Register for this workshop)

R216W Federal Regulations Related to Sponsored Projects
Location: Online
(Register for this workshop)
Beginner level course, recommended for people new to managing grants; will discuss Office of Management and Budget Circulars, NIH Policy Statement, the Code of Federal Regulations, TJU policies and procedures and non-fiscal regulations

R216W Federal Regulations Related to Sponsored Projects
Location: Online
(Register for this workshop)
Recommended for new grant managers. Covers Office of Management and Budget Circulars, NIH Policy Statement, the Code of Federal Regulations, TJU policies and procedures and non-fiscal regulations.

R217W P-Cards in Sponsored Programs
Location: Online
(Register for this workshop)
Required annually in order to have authority to use a Procurement card to spend funds from a asponsored program.

R231W Clinical Trial Terminology
Location: Online
(Register for this workshop)
Do you know what a double-blinded, randomized study is? How about the differences between Phase I, II, III and IV studies? This module will cover the terminology used in clinical studies and will explain some of the methodologies used in clinical trials.

R239W Travel Expenses on Grants
Location: Online
(Register for this workshop)
Learn which regulations apply to travel which is paid by sponsored programs, the differences when you pay by VSA accounts, and trave that wasn't budgeted for in the initital application.

R240W EC (Effort Confirmation) Adjustments
Location: Online
(Register for this workshop)
After reviewing the course material, the student should understand the basics of the EC adjustment process and how it impacts the management of salary distribution for non-exempt grant-funded employees.

R300W Clinical Trial Billing
Location: Online
(Register for this workshop)
Introduction of principles and procedures for clinical trial billing - 3rd party payors.

R310W Common Challenges with Industry Agreements
Location: Online
(Register for this workshop)
Compare and contrast industry and the university, and become familiar with the general process at TJU for industry sponsored research. Learn different agreement types and how to avoid problematic provisions in planning and administering industry sponsored research.

R311W Inter Institutional Agreements
Location: Online
(Register for this workshop)
Inter Institutional Agreements are the subject of many federal regulations and auditor scrutiny. Learn how to manage the agreements effectively in compliance.

R322W Federal Facilites and Administrative Cost Rates
Location: Online
(Register for this workshop)
Learn how Facilites and Administrative (Indirect) costs are determined, what they are based upon, and how to calculate this portion of a budget .

R402W Cost Transfers
Location: Online
(Register for this workshop)
Learn what cost transfer are, procedures to transfer costs, reasons to use cost transfers and read examples of how and when to use cost transfers correctly.

R427W e-PTF - electronic Proposal Transmittal Form
Location: Online
(Register for this workshop)
Before TJU can process any applications for grants funding or other sponsorship of research, the prospective researcher must submit an electronic Proposal Transmittal Form (e-PTF) in PeopleSoft to the Office of Research Administration. Learn how to prepare the e-PTF and what to include so that your application can be successful.

R429W Using the e-PTF Dashboard
Location: Online
(Register for this workshop)
This class demonstrates use of the Grants Business Intelligence Dashboard, a tool for analysis of sponsored program data. The Grantsweb Dashboard answers the following questions about Jefferson's Sponsored programs:
What Grants Proposals Were Awarded In A Period?
What Grants are Currently Active?
What Proposals are Currently Pending?
What Proposals Have Been Submitted In A Period?
What Percent of Proposals Were Funded In A Period?
for any parameters the user requires.

R440W Understanding SPAO Statements
Location: Online
(Register for this workshop)
"Reading A Grant Projection" and "Reading a Sponsored Programs Financial Statement" are provided by the Sponsored Programs Accounting Office, a part of the Controller's office. The Office of Research Administration will give credit for learning the information in these courses if you complete the two tests for this course.

R529W Introduction to NIH Research Funding
Location: Online
(Register for this workshop)
Learn about the granting authority of the NIH, different types of funding, initiatives and other areas of opportunity. The review and submission process will also be discussed.

R530W Responsible Conduct & Management of Research
Location: Online
(Register for this workshop)
A review of the many responsibilities that fall on those who manage or conduct research.

R531W Managing Financial Conflicts of Interest
Location: Online
(Register for this workshop)
According to Thomas Jefferson University’s Conflicts of Interest Policy for Employees, all covered persons responsible for the design, conduct ,or reporting of PHS-sponsored research must complete Financial Conflicts of Interest training prior to engaging in research related to any PHS-funded grant or contract and at least every four years.

Immediate training is required under the following circumstances:

When the University’s COI policies change in a manner that affects Investigator requirements;
When an Investigator is new to the University; and
If the University finds an Investigator noncompliant with the University’s COI policy or management plan.
This tutorial is designed to satisfy the training requirements outlined in TJU Policy No. 107.03.

R900W Health Risks for Animal Users
Location: Online
(Register for this workshop)
This course must be completed annually by animal users. Failure to complete this course and test may result in removal from animal use protocols and termination of animal facility access.