Office of Research Administration
       Professional Development

Office of Research Administration Courses are open to all Jeffersonians. Space is limited; advance registration is required.

Below are all the courses currently being offered by Office of Research Administration.

JEFFTRIAL - Kyle.Conner@jefferson.edu will offer regularly scheduled Q/A times from 1-2pm on Fridays through the coming months in the IRB conference room.

COMMUNITY OF SCIENCE/PIVOT is a research tool to identify grants and other funding opportunities. It is especially helpful in collating NON-FEDERAL funds. Visit the Pivot homepage and click "Sign Up." After setting up your account, feel free to try out the advanced search tools or consult training materials. Please contact Gary.Kaplan@jefferson.edu if you have any problems using Pivot or you'd just like some tips for crafting better searches. Gary invites anyone to make an appointment to come to his office if they would like hands-on assistance.

Jump to an upcoming month:
December 2016 | January 2017 | February 2017 | March 2017 | April 2017 | May 2017

December 2016

Lab Safety Training
Instructor: Sue Gotta, MS
Date: 12/13/2016
Time: 10:00am – 12:15pm
Location: TBD
(Register for this workshop)
This training is designed to supplement the mandatory HealthStream courses. Information provided will highlight the various standards as well as provide insights into general laboratory safety.

Shipping Training
Instructor: Sue Gotta, MS
Date: 12/14/2016
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 57th edition. An exam is given at the end of the course.

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January 2017

Shipping Training
Instructor: Sue Gotta, MS
Date: 1/11/2017
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 58th edition. An exam is given at the end of the course.

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February 2017

Shipping Training
Instructor: Sue Gotta, MS
Date: 2/13/2017
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 58th edition. An exam is given at the end of the course.

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March 2017

Shipping Training
Instructor: Sue Gotta, MS
Date: 3/1/2017
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 58th edition. An exam is given at the end of the course.

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April 2017

Shipping Training
Instructor: Sue Gotta, MS
Date: 4/7/2017
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 58th edition. An exam is given at the end of the course.

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May 2017

Shipping Training
Instructor: Sue Gotta, MS
Date: 5/1/2017
Time: 9:00am – 11:00am
Location: 1622 Edison
(Register for this workshop)
This training is for anyone who ships infectious materials (pathogens, human tissues, or blood, etc), whether research or clinically related. It is based on IATA's "Dangerouse Goods Regulations", 58th edition. An exam is given at the end of the course.

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Online Courses (always available)

R101W Research Administration Fundamentals for Research Administrators
Location: Online
(Register for this workshop)
(ten modules)
*REQUIRED for new hires.
This ten module self directed learning opportunity provides an overview of best practices to administer sponsored research at Thomas Jefferson University. The lessons offer tools to get started as an administrator of a sponsored project. The course begins with an introduction to the Office of Research Administration (which, optionally, may be accomplished in person - register for R100), and other useful TJU resources for administrators. The lessons will also cover Account Establishment, Advance Accounts, the Monthly Expense Review, Effort Reporting, Continuation Awards and Closeout as well as other topics.

R102W Research Administration Fundamentals for Principal Investigators & Faculty
Location: Online
(Register for this workshop)
(one module)
Principal Investigators and Faculty will review their general responsibility to conduct ethical sponsored projects, and discover which resources are available to assist them to fulfill research responsibilities at TJU, and how to access these resources.
Researchers completing this self directed learning module will know that certain sponsored research activities are regulated, what the regulations are, and the reasons for these regulations. The emphasis of the module is management of finances and property, the areas of expertise of the Office of Research Administration.

R103W Research Administration Fundamentals for Laboratory and Technical Personnel
Location: Online
(Register for this workshop)
(one module)
Staff working in technical roles on sponsored projects will understand their general responsibility to conduct ethical sponsored projects, know what resources are available to assist them to fulfill these responsibilities at TJU, and be able to describe their specific grant or contract after completing this self directed learning module.

R105W Pre-Award Fundamentals for Research Administrators
Location: Online
(Register for this workshop)
Starting with the basic forms and buzzwords of grants management, this course is the best starting point for anyone new to Jefferson or to managing research funding. Learn how to get started or understand the processes better.

R106W Introduction to Animal Use for New PI's and Technical Staff
Location: Online
(Register for this workshop)
A bried overview of the information and contacts needed by anyone new to working with animal research subjects at Jefferson.

R127W Electronic Effort Certification
Location: Online
(Register for this workshop)
Electronic effort reporting provides the means to verify that salaries and wages charged to sponsored awards accurately reflect the effort devoted. Learn how to use this system effortlessly.

R128W Purpose Codes
Location: Online
(Register for this workshop)
This course will provide the fundamentals needed to ensure accuracy when assigning a purpose code to a sponsored project. After reviewing the course material, the student should understand how and why TJU utilizes the code and be able to appropriately classify a sponsored project.

R201W Subawards Versus Consultants
Location: Online
(Register for this workshop)
Learn when to classify someone not on your staff working in research as a consultant, and when that work is considered a subaward. This course will cover subawards vs consultants from time of application through to account establishment and the paperwork associated with each.

R204W Transferring A Grant Into TJU
Location: Online
(Register for this workshop)
Learn the particulars of transferring a NIH grant from one institution, into TJU.

R205W Transferring A Grant From TJU
Location: On-Line
(Register for this workshop)
Learn the particulars of transferring a NIH grant from TJU to another institution.

R215W Research Policies for Sponsored Projects
Location: Online
(Register for this workshop)
Research-related Policies and Procedures

R217W P-Cards for Research Administration (differs from Health Stream requirement).
Location: Online
(Register for this workshop)
Required annually in order to have authority to use a Procurement card to spend funds from a asponsored program.

R231W Clinical Trial Terminology
Location: Online
(Register for this workshop)
Do you know what a double-blinded, randomized study is? How about the differences between Phase I, II, III and IV studies? This module will cover the terminology used in clinical studies and will explain some of the methodologies used in clinical trials.

R239W Travel Expenses on Grants
Location: Online
(Register for this workshop)
Learn which regulations apply to travel which is paid by sponsored programs, the differences when you pay by VSA accounts, and trave that wasn't budgeted for in the initital application.

R240W EC (Effort Confirmation) Adjustments
Location: Online
(Register for this workshop)
After reviewing the course material, the student should understand the basics of the EC adjustment process and how it impacts the management of salary distribution for non-exempt grant-funded employees.

R300W Clinical Trial Billing
Location: Online
(Register for this workshop)
Introduction of principles and procedures for clinical trial billing - 3rd party payors.

R310W Common Challenges with Industry Sponsored Research
Location: Online
(Register for this workshop)
Know what to expect when considering Industry Sponsored Research. Challenges are not as difficult when you are prepared for common situations.

R322W Federal Facilities and Administrative Cost Rates
Location: Online
(Register for this workshop)
Learn how Facilities and Administrative (Indirect) costs are determined, what they are based upon, and how to calculate this portion of a budget .

R402W Cost Transfers
Location: Online
(Register for this workshop)
Learn what cost transfer are, procedures to transfer costs, reasons to use cost transfers and read examples of how and when to use cost transfers correctly.

R440W Understanding SPAO Statements
Location: Online
(Register for this workshop)
"Reading A Grant Projection" and "Reading a Sponsored Programs Financial Statement" are provided by the Sponsored Programs Accounting Office, a part of the Controller's office. The Office of Research Administration will give credit for learning the information in these courses if you complete the two tests for this course.

R529W Introduction to NIH Research Funding
Location: Online
(Register for this workshop)
Learn about the granting authority of the NIH, different types of funding, initiatives and other areas of opportunity. The review and submission process will also be discussed.

R530W Responsible Conduct & Management of Research
Location: Online
(Register for this workshop)
A review of the many responsibilities that fall on those who manage or conduct research.

T101W RACE: Establishing the Parameters of the Application: The Pre-Application Guide
Location: On-Line
(Register for this workshop)
The course discusses the Pre-Award application guide and how it should be used when meeting with PIs.

T102W RACE: Grant Administration: Approving and Reviewing Purchases
Location: On-Line
(Register for this workshop)
This course discusses the review process making university purchases through ASCENT.

T104W RACE: Post-Award Budget Projections
Location: On-Line
(Register for this workshop)
This course is a step-by-step presentation on how to run budget projections using the new RACE queries.

T105W RACE: Just-In-Time Request
Location: On-Line
(Register for this workshop)
This course defines the NIH Just-in-Time Request and addresses when it' when and how a PI should respond.

T106W RACE: Material Transfer Agreements
Location: On-Line
(Register for this workshop)
Presented by Robert DeHaven
This course provides an overview of The Office of Technology Transfer and Business Development (OTT) and how biological Material Transfer Agreements (MTA) are managed.

T107W RACE: CT Business Continuum
Location: On-Line
(Register for this workshop)
This module provides an overview of general terminology, budgets, billing, financial management including cost reimbursement, and compliance related to Clinical Trials. This module will also present typical roles and responsibilities of personnel including investigators, central support personnel, registration staff, lab support, compliance officers, and other examples of personnel involved in Clinical Research Administration.

T108W RACE: IACUC Protocol Approval Process
Location: On-Line
(Register for this workshop)
This discussion provides a high level overview of the protocol review process for the IACUC and IRB oversight committees.

T109W RACE: Meeting with Principal Investigators
Location: On-Line
(Register for this workshop)
This course reviews best practices when building relationships with PI through recurring meetings.

T110W RACE: Subawards
Location: On-Line
(Register for this workshop)
This class discusses institutional requirements for issuing and managing subawards when TJU is the award recipient

T111W RACE: Sponsored Awards - Sponsors, Proposals and Awards
Location: On-Line
(Register for this workshop)
A high level overview of research administration.

T113W RACE: Role of Customer Service VS Compliance
Location: On-Line
(Register for this workshop)
This session of the RAMP curriculum is intended to help identify your customers – both internal and external; provide insights into good customer service attributes and delivery strategies; provide guidance on how to develop a customer service plan; and share examples of good customer service.

T114W RACE: Cost Principles and Budget Training
Location: On-Line
(Register for this workshop)
Creating and maintaining budgets from application to closeout, focusing on research accounting principles

T115W RACE: Research Performance Progress Report
Location: On-Line
(Register for this workshop)
Detailed training on completing the NIH Research Performance Progress Report

T117W RACE: eRA Commons Account Administration (NIH)
Location: On-Line
(Register for this workshop)
The eRA Commons is an online interface where grant applicants, grantees and federal staff can access and share administrative information related to grant applications and awarded research grants.

T118W RACE: Pivot
Location: JAH 350
(Register for this workshop)
Pivot combines the most comprehensive, editorially maintained database of funding opportunities worth an estimated $33 billion with our unique database of 3 million pre-populated scholar profiles.

T119W Understanding your NIH Notice of Award (NoA)
Location: On-Line
(Register for this workshop)
The purpose of this class is to help Principal Investigators get a better understanding of the NIH Notice of Award (NoA) and provide an overall view of the content of the various sections of the NoA.

T120W Introduction to Export Control
Location: On-Line
(Register for this workshop)
Export Control: How it Can Affect Your Research Project
As Jefferson expands its international footprint within the research community, it has become necessary for PI’s, administrators and research staff to understand and comply with the federal regulations regarding Export Control. If your project involves collaborations with foreign colleagues in countries outside the U.S., shipment of biological samples or equipment to a foreign country, or restrictions on published results, then this workshop will be important to your projects.

T121W Highlights from Non-Research Policies that Impact Sponsored Projects
Location: On-Line
(Register for this workshop)