After you insert your first citation in Word using Write-N-Cite the Edit Citation link will appear.

The Edit Citation link launches the new Citation Editor which allows you to:

• preview your reference in an output style of your choice
  
  
• modify how your citation will appear in-text or in a footnote by
  
  • suppressing (hiding) entire citation
  • suppress (hiding) the author
  • suppress (hiding) the year
  • adding text before the in-text citation
  • adding text after the in-text citation
  • adding a specific page number (overriding the page number in your RefWorks record). This feature only works if the output style you plan to use has page numbers in the in-text citation or footnote. Also, this is the ONLY editing feature that works with a footnote.

When you make any changes using the Citation Editor, your citation placeholder (the temporary citation used by RefWorks to read and format your paper) will appear like this:

Before using the Citation Editor:

{{14578 Babcock, L.E. 1988; }}

{{14578 Babcock, L.E. 1988/p text before /f text after; }}

When you use the Citation Editor, you will see some coding inserted in your citation placeholder. This coding (also called “switches”) tells RefWorks to do the action you specified. This coding is removed when your paper is formatted.

Note: Make sure you “save to Word” any changes you make using the Citation Editor.

To edit an existing citation placeholder, in Word, place your cursor within the double curly brackets of the citation placeholder you wish to modify. The Edit Citation link will display in Write-N-Cite and you can make any edits you desire.

In-Text Citation Switches

Some Output Styles require that a specific page be included in an in-text citation. Others require that the author name be left out of the citation if the name is included in the text. RefWorks cannot determine a specific page number for a reference or know when an author name is in the text. You can, however, manually instruct the program to exclude or include certain items in the citation through the use of in-text switches.

The switches include:

• /y   Suppress the year field. This switch is used to hide the year field of a specific reference. Your citation should look like this, {{1 Smith 2003/y}} where the RefId number is 1. After formatting it would be, (Smith).
• /a  Suppress the author field. This switch is used to hide the Primary Author field for a specific reference. Your citation should look like this, {{1 Smith 2003/a}} After formatting it would be, (2003).
• /h  Hidden text. This switch is used to hide an entire citation. This switch takes precedence over all other switches. It will not only hide the reference it is attached to, but all other references in the specific citation location as well. The hidden references will, however, still be included in the bibliography. A hidden citation would look like this, {{1 Smith 2003/h}}. When formatted it would not appear at all.
• /f  Following text. This switch is used to place text at the end of a specific reference citation. You could use this switch to add page numbers after the author and year information. Your citation would look like this, {{1 Smith 2003/f p. 43}}. After formatting it would be, (Smith 2003 p. 43).
• /p  Preceding text. This switch is used to place text in front of a specific reference citation. All text up to the next switch or the end of the reference citation is used as the preceding text, including spaces and tab characters. Your citation would look like this, {{1 Smith 2003/pUnpublished work by }}. After formatting the citation would be (Unpublished work by Smith 2003).

• More RefWorks Tips and Help
• Need more help?
  • Email AISR Education Services: EdServices@lists.jefferson.edu
    
    
  • Call or Email a Reference Librarian
    215-503-8150
    AskaLibrarian@jefferson.edu
    
    
  • Email RefWorks support: support@refworks.com