Collection & Acquisition Guidelines for Non-Print Materials
Types of Materials Collected
The Learning Resources Division is responsible for AISR's non-print media collections,
and the equipment necessary to work with them. The collections include
over 2,000 video/CD-ROM/DVD titles, anatomical models, bone boxes, simulators
and full-size skeletons.
Most materials are cataloged, and may be found in the Library's online catalog.
Suggestions for new materials are welcome. Send
us a recommendation, or contact Martha L. Ankeny, Director of Learning
Resources at 215-503-3124 or Martha.Ankeny@jefferson.edu.
Guidelines & Considerations
To support the curricular needs of the University,
an examination of how a potential product would be used is necessary to
insure its consideration for purchase.
- What College, Department and Professor is requesting the product?
- How many students are enrolled in the course? Are there different
sections of the course?
- Is this product for a core or elective course?
- Is this product a required, recommended, or suggested resource?
- Will it be on course or permanent reserve in the stacks or installed
on the classroom computers?
- If installed on the classroom computers, are there instructed lab
sessions scheduled or independent lab sessions?
- What are the anticipated use patterns, supportive syllabi, handouts,
- Is it an upgrade to an existing edition or version currently used
by a Professor?
Many multimedia products list various features and design attributes
for learning models, testing and quiz modules. It is important for the
products content to be timely, easy to use, and relevant
to the course and the collection.
- Is the content of the product accurate and relevant to the coursework?
- Is the products purpose for an academic instruction activity
in the health sciences?
- Does it represent the content in an interactive or distance learning
- Is the publisher a reputable, well known, and reliable company?
- What relationship do we have with the publisher? New, on-going, infrequent?
- Is it easy to use? What skill level is required?
- What is the relationship of this product to the existing collection?
New, duplicate, replacement?
- What is the scope of coverage of this subject area of the collection?
Comprehensive, Instruction, Basic?
Technical Service Support and Equipment
Aside from Content Quality, the next essential step is to determine what
is needed to support and maintain the product in the collection or on
the classroom computers. Staff and locations also must be determined to
plan the setup, troubleshooting and updating the product.
- What is the format? If the material is to be placed on AISR's video
server, we may need to contact the publisher for information about streaming
- What setup, installation, or cataloging needs to be completed for
- What audio/visual/computer equipment is needed?
- What additional software is needed?
- Are there any other special requirements to be purchased, e.g., headphones?
- Who will install/maintain the video or software - LR or Jeff-IT?
- Do other locations have access? JAH M13A-East & M13B-West, JAH 311?
Changes in technical aspects are constantly occurring and greatly altering
the cost effectiveness of products! Products on CD-ROMs are moving towards
Web-based access from local or remote servers. It is crucial to understand
that videos and software are rarely being acquired as individual items.
Instead they are parts of video sets and user packs or licenses which
means the prices will reflect this type of bundling.
- Is a PO Number needed to receive a demonstration copy?
- Are there grant funds or college departmental funds for the purchase?
- How many users does the license provide for? Is it a per-user or per-site license?
- If the software is a license agreement over $2000.00, is it a Capital
Budget instead of an Operating Budget Purchase?
- Is the purchase from another Budget? Tonner?
- Can this product be created in-house with Education or Medical Media
Services for less expense?