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Scott Memorial Library Collection Development Policy

Trends in collections and publishing


Levels of coverage

Description and selection criteria of specific collections

Print journal withdrawal

Specific types of materials

Multiple copies

Replacement copies


Printable PDF of the entire policy

Replacement Copies


Missing titles from the general monograph, Reference and Reserve collections are not automatically replaced. A decision is made by the Director of Collection Management Librarian after a title has been missing for at least six months, unless it is required reading for a course. Decisions to replace are made on a case-by-case basis depending on subject matter, publication currency, usage, and price. New editions are preferred if available. Books missing from the Leisure Reading Collection are not replaced. No attempt will be made to replace out-of-print material through purchase, but permission to borrow the book from another library and photocopy it may be sought from the publisher.


Missing print journal issues or volumes are replaced, either through exchange with other libraries or purchase, whenever possible to prevent gaps in the Library's holdings unless they are available online.

Adopted: November 2005

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