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Medical Media Services
Scott Memorial Library
1020 Walnut Street
Philadelphia, PA 19107
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Policy for the Withdrawal of Print Journal Volumes and Replacement with an Electronic Version
The Scott Memorial Library recognizes the importance of electronic information resources to Jefferson faculty, health care practitioners, staff and students in order to support teaching, research, and patient care. Many scholarly journals are now exclusively available electronically, and Jefferson users have responded enthusiastically to the increasing number of electronic titles that have been made available through Jeffline.
In acquiring electronic journal access, the Library has taken advantage of publishers bundling journals into larger collections. As a result, the Library is able to offer more full-text journals whose content would otherwise only be obtainable to Jefferson users through interlibrary loan. For example, as of January 2005 Scott Library subscribed to approximately 1,700 journals in print and 1,300 in electronic format. Currently, it reduced the number of print titles to 27 but now subscribes to more than 4,500 electronic journals. In addition to providing access to more scholarly content, electronic journals are also available to faculty and students at their desktops, whether they are on campus, in the hospital or at home. This access to scholarly literature without the restrictions of time or place is very beneficial.
The Library has built its journal collection, in support of the University and hospital’s needs, over the course of more than one hundred years. The overall integrity of the collection has always been and remains a high priority and until now print volumes were the only available archival resource and rarely discarded.
The increasing availability of electronic journal holdings for the entire run of a journal title and the current lack of additional physical space for print journal volumes housed on the second and third floors of the Library have compelled the Library to examine the feasibility of withdrawing older print journal volumes and replacing them with an electronic version.
With the guidance and support of the University Library Committee the following recommendations will be used to evaluate each journal title to determine the suitability of replacing the print with an electronic version:
Once the decision is made to replace bound volumes of a print journal with an electronic version, the Library will make a good faith effort to donate the volumes to another library, publisher or book wholesaler. If no home can be found for the volumes through a reasonable effort, the Library will recycle the volumes. The Library will not maintain withdrawn print volumes in a remote storage facility.
Approved by the University Library Committee November 24, 2008. Amendment about advertisements approved April 23, 2009.